What is Business Process Management (BPM)
Every company regardless of what its business focus is has internal and external processes set in place. Be it the way that employees account for their working hours, or the standards they follow in terms of communication with clients. At the end of the day, an organization is only as effective as the practices applied on a daily basis and the rules followed.
Business Process Management refers to creating a company-wide standard for work, that allows guiding the process along in an efficient way in the right direction. Creating a well-oiled machine that does not allow for any leaking in resources as in repetitive unproductive processes, unaccounted for resources or any other grey areas that allow room for mistakes.
How does BPM work?
First off to create a strong business practice, identification of the issues is key. This means assessing the current procedures, zeroing in on the mistakes and the flaws.
Then it is time to design a solution. For example, if in a software development team there is an issue with communication, then a designed solution would be to open easier channels for communication. As well as demanding written documentation of the programming approach, so that it can be referred to later and save the time to figure out what certain parts are doing.
Whatever method is applied needs to be tested and analyzed on its own if it allows for other complications. Essentially replacing one issue with another.
If you have identified flaws in the suggested solution it is time to analyze it further and optimize the approach in order to have a bigger benefit than a setback. And further, after it is applied it needs to be moderated for extended periods of time to strike a balance on functionality and cost-effectiveness.
What is the role of software in BPM?
Using software for BPM works perfectly as it combines and automates the best features both in terms of BPM and software functionality.
The software works based on rules and predefined steps. Combined with, BPM intends to set up rules and practices, software becomes a useful tool.
Leverage the business process management for competitive advantage
The drive to get an edge and get ahead with your business is always strong. With the vast amount of organizations that just might be offering similar or the same service as your business, you need an edge to be noticed over all of your competitors.
Business process management just might be what you need. We already went over what the BPM process looks like, so we should focus on what you stand to gain once you implement the method successfully and raise your chances at efficiency.
Add agility and optimize efficiency
Agility is key. Producing products and marketing them to your clients must be quick, to the point and most of all, stand out. Especially if you are looking to release or utilize a software product you cannot afford to let your ideas, projects, and goals become outdated.
By investing time and resources to predefine or automate repetitive processes once, you allow your team to save time on a daily basis when it comes to taking care of their tasks. Allowing for quick product development and escalate the process of marketing a product and further advancing your business.
Bring innovation to your business
We all, as people, are really good at sticking to our guns when it comes to doing things the way we are used to. The obvious question is whether this benefits us or stands in the way of progress. And to be fair, if it comes to things that affect someone on an individual level, such as how they prepare their coffee if it comes to such that impact a project the approach does matter.
And in the software development industry falling behind and having an outdated practice is easily the biggest pitfall. The industry changes at such a brisk pace as it is, if you are performing per the standards from two three or four years ago, you are likely not going to be successful.
Refocus through business intelligence
What is your goal? The one biggest goal you believe will thrust the project forward and make it valuable, marketable and, of course, profitable?
It is easy to lose track of our priorities, and you will be surprised, how much time may be wasted by employees performing tasks that benefit side features of the project or simply seem important, even though they are not.
And that is expected, there will be a “leak in the effort” if you will. It is always with good intentions, and it is not the employee’s fault. The goals and priorities must be strictly and clearly defined if you hope to maximize the pace and quality of your main objective.
Business Process Management will help your business gain back focus while setting in place processes that assist the execution of the main goal, while not taking away valuable resources that are needed to achieve it.
Optimize your BPM through software
The reason that software makes the most of BPM is very simple. Software is the best at executing a predefined set of instructions. BPM creates a set of instructions and assists in the implementation of those instructions.
And while there are definitely so many tools you can use for BPM, having a custom software for your business is by far the best option, if you choose the right way to create it. Focusing on what is important for your business specifically and then optimizing it and making it highly agile and effective is easily the best way to make the most of Business Process Management.
Danila is a Tech-Enthusiast and part of Dreamix, a custom software development company. She has a strong passion for blogging, practical design, innovation, and gadgets. With a background in mathematics and informatics, she explores the software development process from production to business management.