Key Factors that Affect POS Handheld Device Cost

A point-of-sale system is a critical component of a retail business. It serves as an essential tool for managing routine business operations. It facilitates customer transactions, monitors sales, tracks inventory, and offers valuable analytics for efficient business management. 

Understanding the essential components of a POS system’s costs, which include hardware, software, and additional equipment like cash drawers, label printers, and inventory management, is of paramount importance for a new business owner.  

 While it may be tempting to select a system based on cost alone, it is important to consider the long-term value it brings. A well-selected handheld POS terminal can improve operational efficiency, customer satisfaction, and business growth. By prioritizing value over cost, new business owners can make a strategic investment that supports their long-term success. 

 When evaluting POS software, it is important to consider the price and the value it provides in terms of functionality, ease of use, and customer support. Investing in robust software helps streamline business operations, improve customer experience, and ultimately contribute to the growth of your retail business. 

  What Is a POS Handheld Device? 

This device contains a touchscreen interface, a built-in receipt printer, and an integrated card reader for processing debit, credit, or mobile payments. Handheld POS devices are becoming the most popular form of accepting client and customer payments. If your business adopts this modern tool, it can reap benefits in several ways.  

Importance of POS Handheld Devices for Small Businesses  

Handheld point-of-sale systems offer significant advantages for small businesses. It helps streamline routine business operations and largely improves the customer experience. 

Below are the reasons why they are essential: 

1. Mobility and Flexibility: Handheld POS devices allow sales associates to process transactions anywhere within the store or at events. It makes checkout more convenient for customers and reduces waiting time.  
2. Improved Customer Experience: By getting quick access to product details and inventory levels, your staff can better assist customers and complete sales quickly, enhancing customer satisfaction and loyalty.  
3. Space Efficiency: Handheld POS devices prove useful for businesses with limited space. They replace traditional registers, help free up space, and contribute to a clean and modern store layout.  
4. Real-Time Inventory Management: By integrating an inventory system with a handheld POS device, you can get up-to-date inventory tracking, reduce stockout issues, and improve accuracy in stock control.  
5. Affordability: Handheld POS systems are more affordable than full POS systems, which makes them suitable for small businesses with tight budget.  
6. Improved Data Security: With secure and encrypted mobile payment features, handheld POS devices ensure safe transactions and inspire customer trust in your business. 

All the above reasons make handheld POS systems worthy of investment for small businesses that want to operate efficiently and stay competitive in the industry.  

Benefits of Using a POS Handheld Device 

• It helps streamline your routine business operations and improve customer service.  
• Its compact design eliminates the need for bulky setups and is suitable for small businesses or pop-up shops. 
• It significantly reduces waiting time and improves overall efficiency.  
• It allows your staff to serve customers anywhere in the store, reducing checkout and waiting times.  
• POS handheld devices have advanced features that protect transaction data and ensure compliance. These devices have advanced features that help protect transaction data and ensure compliance.  
• With a handheld POS device, your staff can assist customers throughout the store, providing product information, checking inventory, and completing sales without being tied to a fixed checkout counter. 
• You can track stock levels in real-time by integrating your handheld POS device with your inventory management system.  
• Using a POS handheld device, your staff can instantly access detailed information such as pricing, specifications, and availability. 
• This quick access empowers your team to provide accurate and timely answers to customer inquiries, improving the shopping experience. 
• Handheld POS devices support a variety of payment options, like debit/credit cards, mobile wallets, chip cards, and contactless payments.  

How Much Does Handheld Point-of-Sale Systems Installation and Training Cost?  

Installation Expenses 

(a)On-Site Installation  

This cost ranges from $100 to $150 on an hourly basis. A support team visits your location to install the system, ensuring it is set up correctly and efficiently.  

(b)Remote Installation  

The remote installation cost can range between $50 and $100 on an hourly basis. This option allows you to set up the system yourself with guidance from the support team. 

Training Expenses  

Onsite Training  

This cost typically ranges from $100 to $150 per hour. A support team comes to your location to install the system. It ensures setup is done correctly and efficiently.  

Remote Training  

This training will cost you between $50 and $100 per hour. It includes online documentation, videos, and virtual support sessions to train your staff remotely. 

Break Down of the Costs of a Handheld POS System  

POS Software Costs  

Free Options  

Several providers offer useful POS software at no cost, which is suitable for new or small businesses who have just ventured out. However, these free versions could be more functional. 

 Paid Versions 

For more robust requirements that include industry-specific features like inventory and customer relationship management, costs can range from $0 to over $200 per month. Businesses that operate across multiple sites or channels will often find themselves at the higher end of the spectrum.  

  POS Hardware Costs  

Basic POS models start at around $100, and advanced systems can cost $1,500 or more.  

  Credit Card Processing Fees  

Payment processing fees are essential to consider as they can drastically impact the overall system. 

  Additional POS System Fees  

Additional POS system fees can vary significantly between providers, but they often take the form of setup fees, cancellation fees, inactivity fees, maintenance and repair fees, PCI compliance fees, upgrade and add-on fees, statement fees, chargeback fees, batch processing fees, and gateway fees. 

Wrap Up 

POS systems vary in price based on features, payment processing options, and hardware. These factors allow businesses to select POS solutions that suit their specific requirements and budget. To get customized solutions that fit your budget and needs, contact FTx POS today or request a FREE quote and get started!